Accounts Ledger gives you a single, customisable view of a case's full financial position, key balances, recent activity, and detailed transactions all in one place, with columns and summary cards you can tailor to suit how you work.
Access and use Accounts Ledger
To access and use Accounts Ledger, watch our video or follow the steps below:
From the Cases Overview screen, select the relevant case.
Click the Accounts Ledger tab.
The Accounts Ledger automatically displays the Matter Summary.
Understand the Matter Summary
When you open the Accounts Ledger, the Matter Summary is displayed at the top of the screen. It's made up of three sections:
Matter Summary Cards: Four cards show the headline financial balances for the case:
Office Total: Total balance held on the office account for the matter.
Client Total: Total balance held on the client account for the matter.
Net Outstanding: Net outstanding amount in terms of fees and income.
WIP Billed: Total amount of work in progress billed on the matter.
These four cards display by default. You can customise which cards appear via Settings.
Case Information Bar: Directly beneath the cards, the case information bar provides additional context:
Status: The current status of the case.
Handler: The fee earner responsible for the case.
WIP Billed: Total WIP billed.
Paid: Total amount paid.
Case Opened: The date the case was opened.
Recent Transactions Activity Strip: Beneath the case information bar, the activity strip highlights the most recent financial movements on the case:
Last Client Transaction: Most recent client account transaction.
Last Office Transaction: Most recent office account transaction.
Last WIP Transaction: Most recent WIP transaction.
Last Activity: Date of the last activity on the case.
You can hide the activity strip when you need more screen space for the transactions table. You can re-enabled it at any point via the settings icon.
Review financial transactions
The Financials tab is the default sub-tab of the Accounts Ledger, and is where you can view the full transaction detail.
🤓 Tip: If you've navigated away from the default screen, just click Financials.
Every transaction on the case is listed in the transactions table with full details. The default columns in the transactions table are:
Date: The date the transaction was made.
Type: The type of transaction.
Reference: The reference associated with the transaction.
Narrative: The narrative or description added to the transaction.
Matter: The matter the transaction relates to.
Status: The status of the transaction, e.g. posted.
Office Net Amount: The net amount recorded on the office account.
VAT Amount: The VAT recorded against the transaction.
Payee: The recipient of the transaction.
Filter transactions by date
To filter the transactions to only show transactions within a specific date range, follow the steps below:
Above the transactions table, click Date.
Apply the relevant date or date range.
Toggle reversals
To include or hide reversals from the view, select or clear the Reversals toggle.
Customise transactions table columns
To tailor the transactions table to the way you work, you can add or remove columns by following the steps below:
📌 Note: The columns you select apply across every case.
On the far-right, click the three-dot menu
icon.Click Columns.
Search for and select the required columns.
To remove columns, in the Column Order list click the X on the column.
To rearrange the column order, use the up and down arrows.
Click Save Columns.
Customise Matter Summary cards
To update the cards showing on the Matter Summary, follow the steps below:
📌 Note: The cards you select apply across every case.
In the top-right, click the Settings
icon. Select up to four cards to display in the Matter Summary.
To rearrange the card order, use the up and down arrows.
Click Save Summary.